FOR HR & PAYROLL TEAMS
401(k) And Retirement Plan Admin Shouldn't Be Your Second Job
You already run payroll and manage your company's HR demands. We turn your payroll files into clean, validated 401(k) remittance files built to your recordkeeper’s exact format, so rejected files and contribution errors stop landing on your desk.
THE PROBLEMS
Does this sound familiar?
At most companies or institutions, the 401(k) or retirement plan doesn’t have a dedicated owner. It lands with the HR or payroll team, on top of everything else.
The recordkeeper sent the file back. Again.
A missing field, a wrong column, a format that changed without warning. Every rejection means rework and a delayed deposit.
More than one payroll system
Multiple locations, an acquisition, or a mid-year switch can leave you stitching together files from different systems by hand.
“Why is my contribution wrong?”
When the data is off, employees notice, and the questions come straight to you.
Stuck with a provider because of the data
Changing payroll or retirement providers feels impossible when everything depends on the existing file format, regardless of how messy it is, because at least it sort of works, most of the time.
How It Works
No new payroll system. No reformatting spreadsheets. Here’s what happens each payroll.
Send what you already have, in any format
Upload your payroll export as it is (CSV, Excel, TXT, PDF, or a custom report), or we can set up an automatic transfer directly from your payroll system.
We clean it up
Our platform maps your fields, standardizes the data, and flags anything that doesn’t look right, including contributions that exceed limits or don’t match your plan’s rules.
You take a quick look and approve
Review the results in one clear view, fix anything flagged right in our system, and approve in a few clicks.
It goes to your recordkeeper
We convert the data to your recordkeeper’s required format and deliver it through secure channels. Done until next payroll.
What changes when Todays Pension is involved
Keep the payroll system you have
We can work with files from any payroll provider, including ADP, Paychex, Gusto, QuickBooks, homegrown systems, and everything in between.
Catch errors before they go out
With our proprietary validation system, problems get flagged before the file reaches your recordkeeper, not after it bounces back.
Minutes, not hours, every payroll cycle
Once initial setup with Todays Pension is done, your job every payroll cycle becomes a quick review and approval.
One process, any combination of providers
Multiple payroll systems or multiple recordkeepers? We combine all your data from all your systems and files, and route everything so each provider gets exactly what they need in the format they prefer.
Your employees' data stays protected
Payroll data is sensitive, and we treat it that way. Data is encrypted at rest and in transit, every client’s data is kept fully separate, access is limited to the right people, and every step leaves an audit trail.
Frequently Asked Questions
Questions that HR and Payroll teams frequently ask us
Do we have to change payroll systems?
No. We work with the files your payroll system already produces, whatever the format.
Which 401(k) recordkeepers do you work with?
We can deliver files to any recordkeeper. During setup, we configure your files to match each recordkeeper’s specific format requirements.
How much of my time will this take?
After a one-time setup, most teams spend a few minutes each payroll reviewing and approving the file.
What happens when there’s an error in our payroll data?
Our platform flags discrepancies before anything is sent, including contributions that exceed limits or don’t match your plan’s rules. You can review and correct issues in one place within the Todays Pension platform, then approve.
We use more than one payroll provider. Can you handle that?
Yes. We can combine data from multiple payroll systems into clean remittance files for one or more recordkeepers in multiple formats.
Can you handle the whole process for us?
Yes. Our team can support you at whatever level you need, from just answering questions to fully running the process up to final approval, each payroll cycle.
Get the next payroll file off your desk
Tell us about your payroll setup and recordkeeper, and we’ll show you what the process would look like for your team.